July 11, 2011 |

File Pathname in Word Header or Footer

Sometimes you want to see the full path (i.e. drive, folder, etc, where a document is located), on each page of a document. This was a little hidden away, as I discovered when I wanted it to set it up:

  1. Position yourself in the relevant header or footer (Insert tab, click Header or Footer).
  2. Click the Design tab.
  3. Click Quick Parts, and then click Field.
  4. In the Field names list, select FileName.
  5. In the dialog box that opens, click on the Add path to filename check box over on the right. Choose OK when finished.
  6. Leave the header.

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| Posted in Word | 1 Comment »
January 17, 2011 |

Editing in Print Preview: MS Word 2007

As a default you can only view a document in Print Preview mode, however with one small adjustment you can easily edit a document whilst in Print Preview by doing the following:

  1. Go into Print Preview (Windows button, Print, Print Preview), otherwise click the Print preview button if you have installed it on your Quick Access toolbar.
  2. Click the check box next to the Magnifer button.
  3. The I beam now becomes visible, the same as you would see in Normal view.

4.         Edit away.5.         Toggle between editing and viewing by clicking the Magnifier check box.

January 11, 2011 |

Barb, Tech Republic and Watermarks

Barbara Stapleton who works with me contributes to the Tech Republic’s IT forums on a regular basis (as stapleb).  Her advice on adding watermarks to Word documents was added to the list of their recent post, 10 Office Tips I learned in 2010.Read the Tip here. Congrats Barb!Angela

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| Posted in Word | 2 Comments »
June 10, 2010 |

Straight to Caps in Word

Our friend Shift + F3: This keyboard combination takes the highlighted text and rotates it between the Title Case of lowercase and UPPERCASE letters.

But, what if just want to jump straight to UPPERCASE?

Well, hold down the Ctrl and Shift  keys and then press  A = Ctrl + Shift + A.

To change a single word, simply put the cursor in the word and do this, for multiple words select them first.

April 3, 2010 |

Default Font in Word 2007

Not everybody is a fan of Calibri size 11 ( the new default font settings in Word 2007) –  not that I loved the old Times New Roman font…but still.So… if you want to pick your own default font and font size, here’s now:

  1. Have Word open and ensure you are on Home Tab.
  2. Click the bottom right corner of the Font group group (the little arrow pointing arrow).
  3. The font dialog window should now be open. Change all of the settings to what you like  (e.g. font style, font size) .
  4. Click the default button in the bottom left corner. It will ask you if you are sure, respond by clicking Yes.

All new documents will now begin with your preferred font and/or font size.

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March 1, 2010 |

F8 Key for Highlighting

While the Shift key is good for highlighting in Word (click where you want to begin, hold down Shift and click where you want to finish), some people find it confusing, so there is always our pal the F8 key.

  1. Position the cursor where you want to begin highlighting
  2. Press the F8 key once.
  3. Use the cursor keys directional keys (e.g. arrows, home, end, page up or down), to move over the text you wish to highlight.
  4. When you have the appropriate amount highlighted, then format it or cut it or copy as you wish.

The F8 key works like this in both Microsoft Word and Excel.

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| Posted in Word | 4 Comments »
November 15, 2009 |

Tabs in Word Tables

word logo This often stumps people: you’ve created a table in MS Word and you want to use tabs within table cells – but there’s a problem – each time you press the Tab key you jump to the next cell – even after setting tab stops in the cell.How do you get around this? I mean  what’s the use of tab stops if you can’t get to them?  The secret is the Ctrl key. To get to a tab stop within a cell, use Ctrl + Tab. That does the trick!