June 8, 2016 |

Using Word to type anywhere on a page

Microsoft Word allows you to easily start typing anywhere on a page and I must admit it’s a simple tip I forget to use myself. Firstly be sure you are in Print Layout mode (click the View Menu and then click the Print Layout icon). The beauty of this function is that you don’t have to start at the top of the page or put in any blank lines if for example you want to start typing at the bottom of the page – instead Word will automatically fill in the space above the cursor with blank lines.

The key to getting it to work easily is to move your mouse to where you want to type, then holding the mouse still and ensuring you see the I-beam before you click the left mouse button. You can then easily start typing at the position where you have clicked.

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May 29, 2013 |

Vertical Text Selection in MS Word

Usually, we select text horizontally — a word, a series of words, a paragraph — and it is left to right, up or down. But sometimes the selection has to be vertical a column of text, for example the first letter of each line, like the example below.

vertical selection

  1. Click where you want to begin selecting.
  2. Hold down the Alt key.
  3. Drag your mouse through the selection.
  4. Let go of the Alt key and THEN release the mouse (if you let go of the mouse first it won’t work and instead you will open the Research pane on the right side of the window).
  5. Go ahead and format/delete/whatever it is you wish to do, to that highlighted column of text!

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January 26, 2013 |

Save All Documents in Word

This simple technique comes in handy when you’re working in multiple documents and want to make sure you’ve saved your changes to all of them. It  just takes a small modification by Word 2007 and 2010 users of adding the Save All command onto their Quick Access Toolbar.

(Still use V2003? See below for your version of this hint!)

  1. Click the drop arrow at the right of the Quick Access toolbar.
  2. Click More Commands….
  3. Select Commands Not In The Ribbon from the Choose Commands From drop-down list.
  4. Scroll down and select Save All.
  5. Click the Add button and then click OK.

The Save As button is now available with all the other commands you have on your Quick Access Toolbar and all you need do to click when it when required.

In Word 2003 and earlier, just press the [Shift] key then click  the File menu. Word will automatically display the Save All command on the menu, above the Save As command.

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September 23, 2012 |

Keyboard Quickies for Creating Lines in Word



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August 31, 2012 |

When You’ve Got It…

When I first started out on my own, The Royal District Nursing Service were a client for their first rollout of Microsoft Software (probably Windows 3.1).  They were at Fawkner Towers, the same building as me, but up one floor.  Now 20 years later we are still being called upon to do onsite training and bespoke problem solving.  The lovely Kevin Rizzoli was in there yesterday to do a custom session for the executive on how to best work on shared documents, feedback went like this:

Kevin was great – he answered all our questions and some we didn’t even know we wanted answered!

A nice way to end the week!

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May 3, 2012 |

Changing Word’s Default Table Style

I’ve just put together a 3 page handout with instructions on how to choose a different default table style in Word. Pop over to the Resources page to download it!

March 26, 2012 |

Globally Changing Character Formatting in Word

Barb put together this hint after being asked to help someone with a 100+ page Word document who needed to change formatting randomly scattered in the document, but without having to go through the onerous task of finding the instances himself.

To help others who may encounter the problem, she put together this great little handout and we share it with you here: Changing Character Formatting In Microsoft Word.


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January 5, 2012 |

Using F8 for Word Highlighting

In Microsoft Word (all versions), the  F8 is one handy little key:

  • pressed twice, it selects the word around (or touching) the cursor
  • pressed three times it selects the whole sentence the cursor is sitting in
  • pressed four times it selects the whole paragraph the cursor is sitting in
  • pressed five times, it selects the whole document.
  • Select odd amounts: position the cursor where you wish to begin, press F8 and then use the cursors to extend the selection.
  • To escape from selecting selecting mode, press the Esc key.

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October 24, 2011 |

The Highlighter Tool in Word

The highlighter tool in Microsoft Word works as a Stabilo Boss highlighter might work on paper…it highlights stuff.

msw_highlighter_toolYou activate it by clicking the tool and then dragging over areas you wish to highlight in a document.If you don’t want to remove it but have occasion to hide the highlight (for example when printing the document),  here is how to do it:

  1. To either view or hide the highlighting we need to go to the Options dialog box  by clicking Office Button inV2007 or the  File tab, Options for V2010.
  2. Select the Display category.
  3. Uncheck the “Show highlighter marks” choice (and if it was off this would turn it on).
  4. This one option controls both the screen and printing simultaneously so don’t worry about which one is affected by your choice… the answer is both.
  5. Click OK. The highlighting is hidden but still exists.  You repeat the steps to view it again.

msw_show_hide_highlighting .

October 4, 2011 |

Merging Excel Data with Word

Barb recently came across the problem with a user who wanted to merge an Excel file with a Word document in order to do a mail merge. The problem they found was that if you merge direct from Excel, date and currency formatting that you have applied in Excel is completely ignored by Word, e.g.

  • If you have formatted your date to show as 3 Oct 2011 in Excel, Word converts it show as 10/3/11.
  • If you have formatted currency to show as $3.50, Word converts is to show as 3.5

The only way to keep your formatting is to copy the data into a Word document and when pasted your date and currency formatting is retained but as they notes are quite comprehensive, we offer them here as a pdf download: Merging Excel with Word.

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