October 15, 2012 |

Working with MS Outlook Favorites

I’ve just posted a handout on working with Microsoft Outlook Favorites in the Resources section, but you can grab it from here also:

At the top left of your Outlook Mailbox list there is a section headed Favorites.  A little known function is that you can add Mail folders to this area so they are easily accessible.  This saves you having to scan down the Mailbox Navigation Pane to find a folder you use frequently.  Adding a Folder to Favourites does not remove it from the Mailbox list.

Get the full handout: Working With MS Outlook Favorites.

June 18, 2012 |

Passwords in Microsoft Outlook

If you are using Outlook at work (i.e. on an Exchange server), this article is probably not for  you, as I am talking about your home or standalone (i.e. not on a corporate network) computer remembering or requesting you to enter, your Outlook password – but that is probably all of us in our real lives anyway :-).

The majority of people simply set up Outlook on their personal computers to remember the password, so that means when you log into Outlook your email automatically downloads.  However if you share that computer or perhaps are going on leave and don’t want others to accidentally download your email (making it impossible for you to access it via the ISP’s webmail account while you are away);  then setting Outlook to request a password from  the owner of the account (rather than remembering it and doing it automatically), is probably the right choice for you.

This works for Outlook 2007 and 2010:

  • On the Tools menu, click Account Settings.
  • Select the e-mail account whose password you want to change, and click Change.
  • Under Logon Information, in the Password box, the password that you created will appear as asterisks.
  • Select the Remember password check box (if you want) or deselect it, which means each time anyone logs into your Outlook account they must provide the password.
  • There is an option for testing this, so I would use that and then click Next to finish.


May 9, 2012 |

New Outlook Course

Yesterday Barb Stapleton ran the first session of a new half day workshop at the City of Boorondara, which we have called ‘Getting the Best from Outlook’.  Designed for users of 2007 or 2010, this session is aimed at existing users of Microsoft Outlook who have been using the product for a while and would now like to fine-tune their skills.  In this 3 hour interactive session attendees are introduced to best practice in the use of Outlook and learn how to take advantage of Outlook’s features which will aid in managing time efficiently.

Along with using Outlook as a time management tool, Barb also presents her favourite Outlook tips, tricks and shortcuts.

We tailor this course to take onboard how an organisation utilises Outlook, so for the City of Boroondara this includes how to handle room and car bookings via Outlook.

Pictured in the first run of this class are:

Julia Caflisch, Health, Ageing and Disability Services
Louise Higgins, Health, Ageing and Disability Services
Violet Novak, Health, Ageing and Disability Services
Diane Owens, City Development and Amenities
Lauren Raymond, Information Technology

Thank you ladies for joining us and I hope the session was lots of fun as well as being informative!

March 14, 2012 |

Managing your Email Time

I receive so much email a day that it’s basically just read, delete, read, file, read, delete, read, delete.  Sometimes I don’t even open it and after a while  its been too long to reply, so I either   file it away or delete and pretend I never got it.

Does this sound familiar?  Thanks to a world-wide adoption of email by businesses and individuals, this is the sort of problem that ordinary people are facing everyday.   Up until a few years ago, most of us did not have the added pressure of having to deal with incoming email on a continual basis during our work day, or of having to check it from home and could simply get on with our daily tasks.

Time management is about finding a way of using your time efficiently and in a way that suits both your personal preferences and the requirements of your role. Here are some tips that may help you use Microsoft Outlook to help manage your time.  Some of these suggestions may work for you, others may not, so feel free to pick and choose.

Read the rest of this entry »

March 13, 2012 |

Outlook Habits

TechRepbublic, as always, don’t pull any punches.  Here is their latest post entitled 10 Annoying Habits Outlook Users Need to Break.



December 22, 2011 |

All About Outlook Contacts

The Contacts section of Microsoft Outlook is where you keep names and email addresses of people with whom you deal  on a regular basis.  Normally these are people who are external to your Organisation.

The Contacts can be used for much more than just names and email addresses.  It is possible to keep company addresses and phone numbers, mobile phone numbers, and any other pertinent information.  You can also choose how to display your Contacts so that it completely relevant for your purposes. Read more…

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November 12, 2011 |

Favourites in Microsoft Outlook

At the top left of your Outlook Mailbox list there is a section headed Favourites  – you can add Mail folders to this area so they are easily accessible.  This saves you having to scan down the Mailbox Navigation Pane to find a folder you use frequently.  Adding a Folder to Favourites does not remove it from the Mailbox list. Read More….

November 1, 2011 |

Flagging in Microsoft Outlook



Thanks once again to the lovely Barbara Stapleton for this great little handout on working with flags in Microsoft Outlook.  Show some love if you like this and it was of benefit, and at least leave a small comment!   Read it here…. Flagging Messages in Outlook.

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October 12, 2011 |

The Best of MS Outlook Keyboard Shortcuts

Thank you to Barb for this great compilation of Microsoft Outlook keyboard shortcuts – good for V2007 and V2010. Outlook Keyboard Shortcuts

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March 30, 2011 |

Can’t beat the feeling of a clean Inbox…

If you are like me, and  loathe to simply delete old emails – you know – ‘in case’ you might need them later then why not try this: my solution is that every other month or so (or when the Inbox looks full and annoying), I create a new folder and call it ‘old stuff – insert relevant date) and then drag the contents of my Inbox over there.  This gives me a lovely, fresh, pristine Inbox without immediately deleting all the emails – and nothing beats that empty Inbox feeling!!In around a month or two I will check back on that folder and if I haven’t touched anything there (because it wasn’t really that important), then I simply delete emails with gay abandon.  Try it….you might like it :-)

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