January 2, 2015 |

Protect Email Addresses in Outlook

Have you ever received an email (most commonly a joke), in which you can see every other recipient’s email address—and even those on the previous forwards?

bcc2

This leaves email addresses open to misuse and may even violate someone’s privacy. Another option is to send a message to multiple people without revealing other recipients’ identities, and you do this by utilising the Bcc (blind carbon copy) field in Outlook.

BCC

 

When you send an email by adding someone’s name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to any of the other recipients—ideal when sending that hilarious joke to the 100 nearest and dearest in your Outlook Address Book.

However…this is an option that should be used with caution in a business environment, as most companies prefer transparency and would not encourage the use of the Bcc field.

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October 15, 2012 |

Working with MS Outlook Favorites

I’ve just posted a handout on working with Microsoft Outlook Favorites in the Resources section, but you can grab it from here also:

At the top left of your Outlook Mailbox list there is a section headed Favorites.  A little known function is that you can add Mail folders to this area so they are easily accessible.  This saves you having to scan down the Mailbox Navigation Pane to find a folder you use frequently.  Adding a Folder to Favourites does not remove it from the Mailbox list.

Get the full handout: Working With MS Outlook Favorites.

October 5, 2012 |

Birthday Reminders in Microsoft Outlook

Why not pop all your birthday and anniversary dates into the Outlook Calendar, that way you will see them coming up in your To Do Bar and hopefully have enough time to organise that card, gift or phone call!

(While you could do this via the the Contacts window  I  always go for the quickest and easiest way, which is directly into the Calendar).

These notes are applicable to Outlook V2007 and V2010. Read the rest of this entry »

May 9, 2012 |

New Outlook Course

Yesterday Barb Stapleton ran the first session of a new half day workshop at the City of Boorondara, which we have called ‘Getting the Best from Outlook’.  Designed for users of 2007 or 2010, this session is aimed at existing users of Microsoft Outlook who have been using the product for a while and would now like to fine-tune their skills.  In this 3 hour interactive session attendees are introduced to best practice in the use of Outlook and learn how to take advantage of Outlook’s features which will aid in managing time efficiently.

Along with using Outlook as a time management tool, Barb also presents her favourite Outlook tips, tricks and shortcuts.

We tailor this course to take onboard how an organisation utilises Outlook, so for the City of Boroondara this includes how to handle room and car bookings via Outlook.

Pictured in the first run of this class are:

Julia Caflisch, Health, Ageing and Disability Services
Louise Higgins, Health, Ageing and Disability Services
Violet Novak, Health, Ageing and Disability Services
Diane Owens, City Development and Amenities
Lauren Raymond, Information Technology

Thank you ladies for joining us and I hope the session was lots of fun as well as being informative!

March 13, 2012 |

Outlook Habits

TechRepbublic, as always, don’t pull any punches.  Here is their latest post entitled 10 Annoying Habits Outlook Users Need to Break.

 

 

December 22, 2011 |

All About Outlook Contacts

The Contacts section of Microsoft Outlook is where you keep names and email addresses of people with whom you deal  on a regular basis.  Normally these are people who are external to your Organisation.

The Contacts can be used for much more than just names and email addresses.  It is possible to keep company addresses and phone numbers, mobile phone numbers, and any other pertinent information.  You can also choose how to display your Contacts so that it completely relevant for your purposes. Read more…

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November 12, 2011 |

Favourites in Microsoft Outlook

At the top left of your Outlook Mailbox list there is a section headed Favourites  – you can add Mail folders to this area so they are easily accessible.  This saves you having to scan down the Mailbox Navigation Pane to find a folder you use frequently.  Adding a Folder to Favourites does not remove it from the Mailbox list. Read More….

November 1, 2011 |

Flagging in Microsoft Outlook

 

 

Thanks once again to the lovely Barbara Stapleton for this great little handout on working with flags in Microsoft Outlook.  Show some love if you like this and it was of benefit, and at least leave a small comment!   Read it here…. Flagging Messages in Outlook.

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October 12, 2011 |

The Best of MS Outlook Keyboard Shortcuts

Thank you to Barb for this great compilation of Microsoft Outlook keyboard shortcuts – good for V2007 and V2010. Outlook Keyboard Shortcuts

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March 30, 2011 |

Can’t beat the feeling of a clean Inbox…

If you are like me, and  loathe to simply delete old emails – you know – ‘in case’ you might need them later then why not try this: my solution is that every other month or so (or when the Inbox looks full and annoying), I create a new folder and call it ‘old stuff – insert relevant date) and then drag the contents of my Inbox over there.  This gives me a lovely, fresh, pristine Inbox without immediately deleting all the emails – and nothing beats that empty Inbox feeling!!In around a month or two I will check back on that folder and if I haven’t touched anything there (because it wasn’t really that important), then I simply delete emails with gay abandon.  Try it….you might like it :-)

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