August 10, 2012 |

October is Express Training Month at City of Boroondara

We have decided to trial a number of our day courses in an express, half day format during the month of October for the City of Boroondara.  The content of express classes will cover the key information and concepts of the relevant program, but given their shorter length are  ideal for staff requiring MS Office product training, but who find it difficult to be released from duties for a full day. Attendees will be provided with the full one day course manual so they can follow up on the topics that cannot be included in the shorter version class.

Staff who prefer their training in a longer format, which allows for more content and the opportunity for more hands-on practice, will still be able to  to attend our traditional one day format classes, as these will not be taken off the schedule.

If we get enough interest in the half day express format classes after trialling them,  they will become a regular offering on the monthly IT training schedule alongside the one day classes.


June 25, 2012 |

Maximum Number of Undos/Redos in Microsoft Office

Every Office program allows you to undo and redo multiple steps and/or formatting, but it varies between the programs:

The maximum for each are as follows:

Outlook – unlimited undo’s
Word – unlimited undo’s
Excel – 16 undo’s
PowerPoint – 150 undo’s
Publisher – 20 undo’s
Access – 1 undo

June 18, 2012 |

Passwords in Microsoft Outlook

If you are using Outlook at work (i.e. on an Exchange server), this article is probably not for  you, as I am talking about your home or standalone (i.e. not on a corporate network) computer remembering or requesting you to enter, your Outlook password – but that is probably all of us in our real lives anyway :-).

The majority of people simply set up Outlook on their personal computers to remember the password, so that means when you log into Outlook your email automatically downloads.  However if you share that computer or perhaps are going on leave and don’t want others to accidentally download your email (making it impossible for you to access it via the ISP’s webmail account while you are away);  then setting Outlook to request a password from  the owner of the account (rather than remembering it and doing it automatically), is probably the right choice for you.

This works for Outlook 2007 and 2010:

  • On the Tools menu, click Account Settings.
  • Select the e-mail account whose password you want to change, and click Change.
  • Under Logon Information, in the Password box, the password that you created will appear as asterisks.
  • Select the Remember password check box (if you want) or deselect it, which means each time anyone logs into your Outlook account they must provide the password.
  • There is an option for testing this, so I would use that and then click Next to finish.


December 1, 2010 |

Generating Symbols and Bullets

Thanks to the lovely Barbara Stapleton who I work with,  here is a document with how to generate various symbols and bullets.  You can use this in all Microsoft products as well as online in places such as Facebook.  Generating Symbols

☺☺☺ ♥ ♥ ♥ ♣ ♣

March 19, 2010 |

My other buddy..the F4 key

F4 is the repeater key.  That means if you press F4 after performing an action it will quickly repeat itFor example, if you bold something then move to piece of text and press F4, bold is activated on that text, you could keep moving through the document and continually pressing F4 for more bold.  If you then decide to do something different –  for example change linespacing to 1.5, then move to another section of the document and press F4 again, this time it invokes 1.5 linespacing (having forgotten about the bold!)  You may not want to use with simple things like bolding, but it is useful for a command that requires you to burrow down into menus (say like double underline, or subscript).F4 ‘remembers’ and repeats your last action until you move on and do something else and works in Word, Excel and PowerPoint.Who knew F4 could be so helpful!

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December 14, 2009 |

The Mouseless Right Click

I did not know this – thanks to WorldStart, here is a clever way to ‘right click’ using the keyboard!Read more…

December 11, 2009 |

Keyboard Shortcuts for Font Sizes

Here are two sets of key combinations for increasing and decreasing font size in various Microsoft Office programs—including Word, Outlook, PowerPoint and Publisher – but not Excel.Set OneThis first set will increase or decrease font by the increments listed in the font size list on the toolbar/Ribbon.Ctrl + Shift + > will increase the font to the next size in the drop down list.Ctrl + Shift + < will decrease the font to the previous size in the drop down list.This means hold down the Ctrl and Shift and then press the third key. Set TwoThis set of key combinations will increase or decrease font size, one point at a time.Ctrl +] will increase font size by one point.Ctrl + [ will decrease font size by one point.This means hold down the Ctrl and then press the square bracket keys.This is one of those things that can be used by carefully pressing the keys one increment at a time, otherwise if you keep your finger down on the square brackets it goes at the rate of knots!

October 28, 2009 |

Finding Commands in Office 2007

msoffice logoWondering where your favourite Word and Excel and 2003 commands are located in the new 2007 interface? Microsoft Office Online have developed a visual, interactive reference guide to help you quickly learn where things are. When you click the links below, the interactive guide will start. Once you’re there, rest the mouse pointer over a menu, for example the Word 2003 menu or button to learn its new location in Word 2007. To see an animation of the location of the command or button in 2007, just click it.Excel 2003 to Excel 2007 Commands Guide Word 2003 to Word 2007 Commands Guide